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Chemistry LibreTexts

3: Using Zoom and Course Information

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    259344
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    Because this course is being run online an using a variety of web tools we are creating this section to allow you to find instructions on the class tools.  Much of this material is required for the lecture, but we are putting it in the lab as the lecture material can be printed, and this is online material is germane to this specific class and not a printed book.

    Email Notifications

    This class will use Zoom and you need to be logged in by 8:40 AM.  We will use the same Zoom link for lecture and lab and it will be emailed to you.  I suggest you set up an email notification through your Google Calendar and the following video shows you how to do that for the duration of the class (with the email containing the link being sent 10 minutes before class).

    Accessing Google Classroom

    If you open your Google Mail you will see 9 dots by your name which opens the Google Suite.  If you scroll to the bottom you will find Google Classroom, and if you open the Drive you will also find a folder called Classroom where you can find your assignments.  

    clipboard_ee787e980607e41774b4b9567dbfdec2d.png
    Figure \(\PageIndex{1}\): How to access the Google suite.

     

    Download and Install Zoom Client

    Go to https://zoom.us/support/download

    clipboard_ed7d055b55e5ad9a006d6488d83fb33f0.png
    Figure \(\PageIndex{0}\): Click on the downloaded file

     

    Run the .exe file you just downloaded to install Zoom client to your device.

    Register/Sign in https://support.zoom.us/hc/en-us/articles/201362033-Getting-Started-on-Windows-and-Mac

     

    In order to be preassigned to Zoom Breakout Rooms you must log in to the Zoom App.  So open the App, and log in


    clipboard_e4ca19306828a40a6c1c703814d577c9a.png
    Figure \(\PageIndex{1}\): You must sign in before attending class if you are to automatically be assigned to your breakout room. (Copyright; Bob Belford, screen capature)

     

    Enabling Dual Monitors

    If you have two or more monitors you can enable dual monitors which will allow you to share your screen and see someone else’s screen at the same time without constantly switching between them.

    1. Start the Zoom App on your computer.

    2. Click on the Settings icon in the top right corner of your Zoom window

    clipboard_e07cc65fb62960d5eff1b001a366f8333.png
    Figure \(\PageIndex{2}\): Look for the Settings icon 

     

    3. Edit your general settings to match the image below

    clipboard_e997f52f81028f8a35f3e47733ac79369.png
    Figure \(\PageIndex{3}\): Check these four boxes.  NOTE: if you do this while you are in a Zoom group you need to exit the group, and then rejoin.  You also need to be logged into zoom and have the zoom app running.

     

    4. If you are the host you can enable multiple screen share so two people can share and see both shared screens at the same time

    clipboard_e696b2af913e0172e8ffd77e75bf510b1.png
    Figure \(\PageIndex{4}\): The Host can enable multiple screen share during the Zoom call

     

    Remote control

    Sometimes you will need to be able to control someone else’s computer or you will need to give a permission to someone to control yours. It often happens during troubleshooting sessions.

    1. When someone is sharing their screen (let’s call that person Participant 1) navigate to the panel at the top and click View Options --> Request Remote Control

    clipboard_e8df19582759329befa4d54f6530b637a.png
    Figure \(\PageIndex{5}\): When someone is sharing their screen you can request remote control

     

    4. Read the warning and click Request

    clipboard_ee7b0e58e379577e58ca7dc7589f00f51.png
    Figure \(\PageIndex{6}\): You will see this pop-up window every time you request remote control

     

    5. Participant 1 will be asked for their permission, and they have a choice to approve or decline it.

    clipboard_e6c7ecafab49d121af299269df6035c17.png
    Figure \(\PageIndex{7}\): Other participants can accept or deny your request

     

    6. If they give you the permission to control their screen you will see a yellow bar at the top pf the shared screen

    clipboard_e4a9fb0d0f3c09f13004983e7b3a5a116.png
    Figure \(\PageIndex{8}\): This yellow bar at the top will let you know when you are controlling someone's screen

     

    7. Participant 1 will see the green bar at the top of the shared screen while you are controlling it

    clipboard_e1786855f76844bb617b3d313d78dc55f.png
    Figure \(\PageIndex{9}\): Green status bar will let the participant know who is controlling their screen

     

    7. Participant 1 can cancel control at any time by selecting Remote Control --> Abort or simply stopping the screen share

    clipboard_e96b574a4faff33e4b5ac827a82ac4a0c.png
    Figure \(\PageIndex{10}\): Remote control can be canceled at any time 

     

    Breakout rooms

    During meetings the host might open Breakout Rooms. Depending on the settings participants might be moved to the breakout room automatically, or they will be asked to join the assigned Breakout Room. When you see this message click Join.

    clipboard_ee6ff469fcda78ef48e2c21fa250f5e15.png
    Figure \(\PageIndex{11}\): Join the room when asked

    You will see two new options in your breakout room: Ask for help and Leave Room.

    clipboard_e50a8ac1038c037223e248d957cfb71aa.png
    Figure \(\PageIndex{12}\): You will have some new options available while you are in the Breakout Group

     

    Use Ask for Help button if you need Host’s help. When you click on it, you will see a new pop-up window.

    clipboard_ee8aa4827e5b61633f1ebe28477e1ecc0.png
    Figure \(\PageIndex{13}\): If you need the Host you can Ask for Help

     

    When you invite the Host to join your Breakout room they will see a notification. Keep in mind that the Host might be busy working with another group and may take a few minutes for them to join your room.

    clipboard_e0b4d6a7af0f1fd5725bced62910b3be6.png
    Figure \(\PageIndex{14}\): If you are the host you will see this message when someone is asking for help

     

    If you need to leave the breakout or the meeting click on the Leave button and select the option you need.

    clipboard_e7911c97d0471d90fbd57541c849b4014.png
    Figure \(\PageIndex{15}\): You can leave the room or the meeting by clicking on the Leave button

     

    If you leave the group, you will go back to the main room. The host may or may not be there. Please note that this option might be disabled by the Host.

    If you leave the meeting and then come back, you will join the main room by default and the Host will then have to assign you to one of the rooms.

    Contributors and Attributions

    • Elena Lisitsyna 

     

    Robert E. Belford (University of Arkansas Little Rock; Department of Chemistry). The breadth, depth and veracity of this work is the responsibility of Robert E. Belford, rebelford@ualr.edu. You should contact him if you have any concerns. This material has both original contributions, and content built upon prior contributions of the LibreTexts Community and other resources, including but not limited to:

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